Accounts Payable Assistant/Cashier

Carlow University invites applications for the position of Accounts Payable Assistant/Cashier with our Student Accounts Department. This is a Full-Time, Non-Exempt position. This position receives and receipts a variety of payments for University student accounts, Campus School accounts, Early Learning Center accounts and other cash-related transactions. Reconciles a cash journal, prepares daily bank deposits, creates and monitors payment plans for the University and Campus School accounts. Supports the Accounts Payable function at the University.

•Receive payments from students and other departments in person, by mail and by phone. Input all cash journal entries for University student account payments, Campus School student account payments, Early Learning Center student account payments, Carlow cash, transcripts and in house deposits.
•Prepare cash receipts for bank deposit, prepare daily cash reports, balance the cash drawer, reconcile cash, check and credit card receipts daily. Investigate and resolve any out-of-balance problems.
•Monitor NSF checks and electronic e-checks, place NSF fees on accounts, and contact individuals to establish repayment options.
•Prepare semester payment plans for University and Campus School accounts.
•Serve as main contact for Dunbar armored car service. Verify Dunbar invoicing accuracy and initiate payment procedures with AP Specialist.
•Analyze student accounts and provide information to students who call or visit the office regarding balances due, payment options, Student Accounts policies, financial aid, and the corporate scholarship program. Develop an understanding of how registration, admissions and financial aid records affect the student account in order to offer more comprehensive explanations of billing.
•Generate reports on a monthly or other periodic basis for the accounting department to assist in preparing monthly financial statements.
•Enters Accounts Payable invoices in the colleague system on a continuing basis under the direction of the Accounts Payable Coordinator.
•Demonstrate and reflect an understanding of and commitment to the mission and core values of Carlow University and the Sisters of Mercy.
•Perform other job-related duties as assigned.
•The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs.

Minimum Requirements:
•An Associate Degree or equivalent experience is required. Two or more years of non-profit or higher education experience is preferred.
•A familiarity with basic accounting concepts.
•Proficiency in Microsoft Excel.
•This position requires strong analytical and communication skills, a commitment to excellent customer service; attention to detail; self-motivation; and the ability to relate to a diverse student population.
•This position requires the ability to handle multiple tasks and to work in a high volume, fast-paced, goal-oriented atmosphere, both independently and as part of a unified team.
•This position interfaces with other departments such as Financial Aid, Registrar, Student Accounts, Admissions and Finance in a team-oriented approach to provide efficient and effective customer service to students.

Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal and professional obligations.

Send resume to

Carlow University is an Equal Opportunity/Affirmative Action Employer. We strive for a campus that reflects our urban setting and is inclusive of underrepresented groups to enhance our University community. 
Full/Part/FT&PT: Full-time - non-exempt
Department: Student Accounts
Contact Name/Title: Search Committee
Contact Address: Carlow University 3333 Fifth Avenue Pittsburgh, PA 15213
Contact Email Address: